Reunion Guide - Condensed Version to Print & Carry During the Reunion

FRIDAY, JULY 1ST:
*Douglass-Ebony Club Registration & Check-In, 12 PM - 4 PM, Douglass Community Room
*Kingsport Ebony Club Alumni Tree Dedication, 4:30 PM, Douglass Community Room.
*Kingsport Ebony Club Fashion Show, 6 PM, Riverview Splash Pad.
*Kingsport Ebony Club Alumni Block Party 5 PM - 10 PM, Louis St. at MLK Blvd.

SATURDAY, JULY 2ND
*Douglass Alumni Scholarship Golf Tournament, 8 AM, Warriors Path State Park.
*Kingsport Ebony Club Alumni Family Day Cookout, 11 AM - 4 PM, Borden Park.
*Douglass Alumni Field Day Get-Together, 12 Noon - 3 PM, Douglass Ballfield.
*Douglass Alumni Business Meeting, 5:30 PM - 6:30 PM, Douglass Community Room.
*Douglass Alumni Get-Together, 8 PM - ?? Douglass Community Room.
*Kingsport Ebony Club All-White Party, 9 PM - 1:30 AM Rascals, 125 Cumberland St.

SUNDAY, JULY 3RD:
*Douglass Alumni & Kingsport Ebony Club Alumni: Church Services of your choice.
*Kingsport Ebony Club Alumni Business Meeting, 1 PM - 2 PM, Golden Corral.
*Douglass Alumni Memorial Service, 3 PM, Douglass Community Room.

MONDAY, JULY 4TH: Kingsport 4th of July Parade, 10 AM - 12 Noon, Center Street.

CLICK ON "OLDER POSTS" BELOW FOR A DESCRIPTION OF ALL THE EVENTS.

Your Guide to A Reunion of Fun!

For your convenience, below is an easy guide to the 2011 Reunions for the Sons and Daughters of Douglass and the Kingsport Ebony Club Alumni Association for the July 4th weekend. The $100 registration for Douglass alumni will admit you to the events for the Douglass Reunion (Field Day and the Memorial Service are free) and with the $25 dollar registration for Ebony Club members, that fee gets you food at the Family Day Cookout and the All-White Party at Rascals.

This guide features dates, times and events, so you can coordinate your schedule.

This one is about 12 pages, but you can print this guide to carry with you for future reference:


FRIDAY, JULY 1ST

Douglass Alumni Registration & Check-In
12 Noon - 4 PM
Douglass Community Room
V.O. Dobbins, Sr. Complex
Lite hors d'œuvres
On Display: Douglass Souvenir and Sports Memorabilia items of interest in the Silent Auction.. successful bidders will be announced at the Douglass Reunion Get-Together Saturday night.

Kingsport Ebony Club Alumni Registration & Check-In
12 Noon - 4 PM
Douglass Community Room
V.O. Dobbins, Sr. Complex
Lite hors d'œuvres
On Display: Douglass Souvenir and Sports Memorabilia items of interest in the Silent Auction

Kingsport Ebony Club Alumni Tree Dedication (Douglass Alumni are welcome)
4:30 PM
Courtyard outside the Douglass Community Room, V.O. Dobbins, Sr. Complex

This event will highlight the dedication of a tree in honor of past Ebony Club members no longer with us. The tree is located in the courtyard of the V.O. Dobbins, Sr. Complex, just outside the Douglass Community Room. At the same event, balloons will be released in memory of past club years and events that heralded the group while at Dobyns-Bennett High School.

Kingsport Ebony Club Fashion Show (Douglass alumni are welcome), sponsored by New Vision Youth
6 PM
Riverview Splash Pad

Bring your lawn chairs and see Riverview's own "strut their stuff" in glamorous outfits and clothing in an outdoor setting. From the days of Douglass, the community has always been known to have some of the best-dressed folks in Kingsport, and whether they were on the Douglass Auditorium stage, or the hallowed hardwood of the Douglass gymnasium, the community always warmed up to the latest designs. Get ready to see very classy and sophisticated clothes, clean and sleek lines and colors. It's the chance to see very creative and colorful outfits modeled by our own citizens.

Kingsport Ebony Club Alumni Block Party (Douglass Alumni are welcome)
5 PM - 10 PM
A portion of Louis Street at MLK blocked off.

A street party reminiscent of Riverview's past, with music, outdoor dancing, sidewalk events, kids' facing painting, watermelon slices & bottled water at the neighborhood's most famous block. Music provided by Dee Jay Stokley on the Wheels of Steel. Lawn chairs are optional.




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SATURDAY, JULY 2

Douglass Alumni Scholarship Golf Tournament (Ebony Club Alumni are welcome)
8 AM Tee-off time
Warriors Path State Park Golf Course, Colonial Heights

This charity golf tournament will probably be the biggest in Riverview's history, with at least 50 golfers in 4-person teams participating. Proceeds from the golf tournament will benefit the Douglass Alumni Scholarship Fund, given to deserving Douglass descendants either bound for college, or already in college, every year.

Kingsport Ebony Club Alumni Family Day Cookout (Douglass Alumni are welcome)
11 AM - 4 PM
Borden Park, Shelters 1 & 2
($10 dollars for non-Ebony Club alumni)

One of the newest venues for a Riverview reunion, bring your lawn chairs to Borden Park, where there'll be a cookout for the Ebony Club Alimni, featuring hamburgers, hot dogs, drinks and activities for the kids.

Douglass Alumni Field Day Get-Together (Ebony Club Alumni are welcome)
12 Noon - 3 PM
Douglass Ballfield

Probably the most familiar site in a Douglass reunion, the historic ballfield has hosted many spirited Douglass football practices and band rehearsals over the school years. Now with shelters and tents, food, trinket and information vendors will be present for Field Day, along with self-guiding tours of the nearby HOPE VI Homes and the V.O. Dobbins, Sr. Complex. Take the opportunity to see how the Riverview neighborhood has re-invented itself in an atmosphere of fellowship. Another event where lawn chairs will keep you comfortable.

Douglass Alumni Business Meeting (Ebony Club Alumni are welcome)
5:30 PM - 6:30 PM
Douglass Community Room
V.O. Dobbins, Sr. Complex

The biggest reason for the reunion of Douglass Alumni: the bi-annual election of new Executive Officers for the Board of the Sons and Daughters of Douglass, Inc. for a two-year term. The new officers will be sworn in
and the goals for the next two years will be discussed. Also announced will be the results of the Douglass Alumni Scholarship Golf Tournament, with the winners presented their trophies.

Douglass Alumni Get-Together (Ebony Club Alumni are welcome)
8 PM - ??
Douglass Community Room

This event replaces the old banquet that used to dress us up in fancy attire. A survey of alumni revealed that nobody really wanted to dress up when they reunion, so the Events Planning Committee decided on an event where you can just let your hair down (those of us who still have hair, and others whose hair would come down anyway LOL! At this event, winners and successful bidders in the Silent Auction will be announced. (BYOB, but drinking not allowed on city property)

Kingsport Ebony Club All-White Party (Douglass Alumni are welcome)
9 PM - 1:30 AM
Rascals, 125 Cumberland Street, Kingsport
Light hors d'oeuvres
($10 at the door for non-Ebony Club alumni)

At Rascals, the "laughs will be on us" as the nightly comedy show takes on a distintive Ebony Club flavor. If you missed it 2 years ago, Riverview's own Xavier "Tim" Hall left folks is stitches as he entertained the crowd with a downhome sense of neighborhood humor. The comedy promises to be just as amusing for Ebony Club Alumni night. Leave the kids at Grandma's, because the humor will be of an adult nature.





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SUNDAY, JULY 3RD

CENTRAL BAPTIST CHURCH STEEPLE

Douglass Alumni & Kingsport Ebony Club Alumni: Church Services of your choice

Central Baptist Church, 301 Carver St.
Shiloh Baptist Church, 712 E. Sevier Ave.
Ebenezer Baptist Church, 1026 Maple St.
Bethel AME Zion Church, 812 Mapleoak Ln.
St. Mark United Methodist Church, 929 Maple St.
Great Commission Church, 1249 Chestnut St.
Mt. Vernon Holiness Church, 386 Dunbar St.
Lyons Chapel AME Church, 303 New Canton Rd.

Kingsport Ebony Club Alumni Business Meeting (Douglass Alumni welcome)
1 PM
Golden Corral, 1910 North Eastman Road

This meeting will be held to coordinate and discuss the upcoming goals for the Kingsport Ebony Club Alumni Association.

Douglass Alumni Memorial Service (Ebony Club Alumni welcome)
3 PM
Douglass Community Room
V.O. Dobbins, Sr. Complex

Traditionally, the last event of the Reunion weekend for the Sons and Daughters of Douglass. During the Memorial Service, there will be the lighting of a special candle to honor deceased alumni over the past two years, and the dedication of the Douglass Teachers' Bench outside in the V.O. Dobbins Courtyard.




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MONDAY, JULY 4TH

Mack Riddle - American Legion Kingsport 4th of July Parade
10 AM - 12 Noon
Center Street, Kingsport

Douglass Alumni Working Board Meeting Minutes - June 25, 2011

Those in attendance: Sheila Leeper, Pamela Sensabaugh, Lillian Leeper, Bert Webb Lanauze, Andra Watterson, Dee Dee Horton, Donald Hickman, Frank Horton, Douglas Releford, Louetta Hall, Judy Phillips, Thelma Watterson
Wallace W. Ross, Jr., Ruth Russell, Calvin Sneed. Quorum met.

Meeting was bought to order by President Douglas Releford, prayer by Chaplin Louetta Hall.

Chynet Hale and Karen Williams were present to present the menu for the reunion. Frank Horton accepted the Menu on behalf of the Event Planning Committee.

Reading of the last meeting minutes was read by Thelma Watterson. Motion to accept the reading was made by Louetta Hall, second by Pamela Sensabaugh. Motion carried.

There was no financial report.

Frank Horton made a motion that when the treasurer is absent, the checkbook should be available to the next person in charge.

Old Business:

For Friday night "Meet and Greet," Roberta Lanauze, Dee Dee Horton, Donald Hickman and Frank Horton graciously volunteered to pay for eats that the alumni board furnishes.

Calvin Sneed announced that the Douglass stadium seats will soon be available on the Douglass web site. Cost for the seats are $100 and $14 for the plaques. Andra Watterson suggested that for those who purchase seats allow Calvin to have the plaques purchased at the same place so that all plaques will be uniform. (EDITORS NOTE: A website article on this fundraiser will be published soon).

Wallace Ross, Jr. suggested that all vendors be given a wrist band so those in charge can identify with who has paid. Douglas Releford stated that as registrants register and receive their packet they will be given a wrist band. Douglas also said that the Ad/Souvenir booklets will be ready for pick-up Thursday (June 30, 2011). A sample booklet was presented to the board.

Douglas Releford ordered 50 golf shirts for the Golf Tournament, shirts will be available Thursday June 30th.

For those who volunteered to help stuff reunion packets we will meet in the Alumni office Thursday (June 30, 2011) at 2:00 p.m.

There will be a silent auction starting Friday July 1st through Saturday July 2nd in the Douglass Community Room.

Remember, Saturday night, July 2nd, is casual it is also BYOB night..

Donald Hickman suggested that we need to include the Ebony Club as part of our monthly meetings, Calvin Sneed said that it is imperative that we forge a relationship with them.

New Business:

Lillian Leeper reported that the Scholarship Committee had received three applications, the recipients are Briasha Russell, Brent Leeper and Chris Sensabaugh. The amount given to each recipient is $500.

The Treasury Report will be included in the minutes beginning with the next meeting minutes.

A business meeting will be from 5:30-6:30 pm after Sunday memorial service to elect new officers for the following positions. President, Vice-president, Treasurer, Recording Secretary, Corresponding Secretary, Sergeant-At-Arms and Chaplain.

Good-of-Order:

Donald Hickman made a motion to the alumni to express their appreciation to Douglas Releford for his tireless dedication to the association.

Dee Dee Horton expressed her desire to want to be a part of an association that is so dedicated and fun.

Alumni in charge of Friday Registration @ 4:00 pm: Pamela Sensabaugh, Sheila Leeper, Lillian Leeper and Ruth Russell.

Louetta Hall will bring a candle for the One Candle Ceremony and the flower arrangement.

The board was undecided as to where we go to eat after Memorial service on Sunday.

Adjournment was made by Roberta Lanauze, second by Sheila Leeper.

Calvin Sneed will publish the menu for Saturday.


Respectfully Submitted,

Thelma Watterson, Recording Secretary

Ebony Club Reunion Agenda

REUNION WEEKEND 2011 AGENDA (REVISED)
.FRIDAY

12-4: Conference Check-In/Registration (V.O. Dobbins Community Center)

6-9: Block Party (Riverview)



SATURDAY

11-4: Family Day (Borden Park)

8-Whenever: All-White Party (Adults Only) (Rascals) ($10)



SUNDAY

10-2: Church Services

2-4: Kingsport Ebony Club Alumni Association Organizational Meeting (Old Ramada Inn, East Stone Drive)



Proposed Subcommittees



■Check-In/Registration
■Block Party
■Family Day
■All-White Party
■Organizational
■Anthony Eckles Tribute
■Balloon Release for Deceased Members
■Virgealia Ellis Scholarship Committee


Subcommittee Heads are automatically appointed to the CORE PLANNING COMMITTEE. Heads are expected to participate in all conference calls and face-to-face meetings.

Douglass Alumni Meeting Minutes - June 4, 2011

Attendance: Douglas Releford, Lillian Leeper, Ruth Russell, Vicki Smith, Thelma Watterson, Calvin Sneed, Andra Watterson, Sandra Wilmer, Dawnella Ellis, Pamela Sensabaugh, Louetta Hall, Wallace W. Ross, JR., Van Dobbins, JR.

Quorum Met.


Meeting was bought to order by President Douglas Releford, prayer by Ruth Russell.

Minutes of the last meeting was read by Thelma Watterson. Motion to accept the reading was made by Lillian Leeper, second by Pamela Sensabaugh. Motion carried.

Financial Report was given by Sandra Wilmer, motion to accept the financial report was made by Louetta Hall, second by Andra Watterson & Ruth Russell. Motion carried.

The Alumni Board will send flowers to the Eula Leeper family.

OLD BUSINESS:

Douglas Releford suggested that we need to designate someone to collect monies from vendors on Field Day and to set a deadline. Wallace W. Ross, Jr. stated that when he collected monies from vendors in the past he did not know who had or had not paid. Calvin Sneed suggested one week before the event which would have been June 30th, Andra Watterson suggested June 25th that is what the board agreed upon.

All vendors will pay $35 for two days whether or not they occupy the two day event, all money is non-refundable. A motion for a $5.00 late fee registration was made by Lillian Leeper, Second by Vicki Smith & Calvin Sneed. Motion carried. Douglass Releford asked for volunteers to collect money from the vendors, Vicki Smith & Lillian Leeper volunteered.

Pamela Sensabaugh asked if the alumni was going to add James Henry’s name under the Douglass Alumni name. After some discussion a motion was made by Thelma Watterson, second by Andra Watterson & Pamela Sensabaugh to leave the Douglass Alumni Office the way it is without any additions.

The new name after all paperwork has been finalized will be Sons and Daughters Inc.

NEW BUSINESS:

Douglas Releford stated that people have asked him if there was anything going on after memorial service. It was suggested that we have food catered to the Douglass Community Room.

Calvin Sneed made a motion to accept the catering, second by Pamela Sensabaugh. The menu consists of chicken, 2 veggies, drinks, bread and dessert.

Douglas Releford will check with Golden Coral & Sheila Releford and Lillian Leeper will check with Nick’s Chicken & Bill Brooks.

Finalizations by The Event Planning Committee

* Finalize the refreshments for Friday.
* Names of the scholarship recipients.
* Obituaries for the past two years. (Need a volunteer).
* One Candle Ceremony.
* Move the Memorial Service from the gymnasium to the Community Room.
* No James Henry honoree.

There will be a call meeting after all details for the reunion have been worked out.

Motion for adjournment was made by Lillian Leeper, second by Pamela Sensabaugh. Motion carried.


Respectfully Submitted,

Thelma Watterson, Recording Secretary

Golf Outing Update