Douglass Alumni Working Board Meeting Minutes - June 25, 2011

Those in attendance: Sheila Leeper, Pamela Sensabaugh, Lillian Leeper, Bert Webb Lanauze, Andra Watterson, Dee Dee Horton, Donald Hickman, Frank Horton, Douglas Releford, Louetta Hall, Judy Phillips, Thelma Watterson
Wallace W. Ross, Jr., Ruth Russell, Calvin Sneed. Quorum met.

Meeting was bought to order by President Douglas Releford, prayer by Chaplin Louetta Hall.

Chynet Hale and Karen Williams were present to present the menu for the reunion. Frank Horton accepted the Menu on behalf of the Event Planning Committee.

Reading of the last meeting minutes was read by Thelma Watterson. Motion to accept the reading was made by Louetta Hall, second by Pamela Sensabaugh. Motion carried.

There was no financial report.

Frank Horton made a motion that when the treasurer is absent, the checkbook should be available to the next person in charge.

Old Business:

For Friday night "Meet and Greet," Roberta Lanauze, Dee Dee Horton, Donald Hickman and Frank Horton graciously volunteered to pay for eats that the alumni board furnishes.

Calvin Sneed announced that the Douglass stadium seats will soon be available on the Douglass web site. Cost for the seats are $100 and $14 for the plaques. Andra Watterson suggested that for those who purchase seats allow Calvin to have the plaques purchased at the same place so that all plaques will be uniform. (EDITORS NOTE: A website article on this fundraiser will be published soon).

Wallace Ross, Jr. suggested that all vendors be given a wrist band so those in charge can identify with who has paid. Douglas Releford stated that as registrants register and receive their packet they will be given a wrist band. Douglas also said that the Ad/Souvenir booklets will be ready for pick-up Thursday (June 30, 2011). A sample booklet was presented to the board.

Douglas Releford ordered 50 golf shirts for the Golf Tournament, shirts will be available Thursday June 30th.

For those who volunteered to help stuff reunion packets we will meet in the Alumni office Thursday (June 30, 2011) at 2:00 p.m.

There will be a silent auction starting Friday July 1st through Saturday July 2nd in the Douglass Community Room.

Remember, Saturday night, July 2nd, is casual it is also BYOB night..

Donald Hickman suggested that we need to include the Ebony Club as part of our monthly meetings, Calvin Sneed said that it is imperative that we forge a relationship with them.

New Business:

Lillian Leeper reported that the Scholarship Committee had received three applications, the recipients are Briasha Russell, Brent Leeper and Chris Sensabaugh. The amount given to each recipient is $500.

The Treasury Report will be included in the minutes beginning with the next meeting minutes.

A business meeting will be from 5:30-6:30 pm after Sunday memorial service to elect new officers for the following positions. President, Vice-president, Treasurer, Recording Secretary, Corresponding Secretary, Sergeant-At-Arms and Chaplain.

Good-of-Order:

Donald Hickman made a motion to the alumni to express their appreciation to Douglas Releford for his tireless dedication to the association.

Dee Dee Horton expressed her desire to want to be a part of an association that is so dedicated and fun.

Alumni in charge of Friday Registration @ 4:00 pm: Pamela Sensabaugh, Sheila Leeper, Lillian Leeper and Ruth Russell.

Louetta Hall will bring a candle for the One Candle Ceremony and the flower arrangement.

The board was undecided as to where we go to eat after Memorial service on Sunday.

Adjournment was made by Roberta Lanauze, second by Sheila Leeper.

Calvin Sneed will publish the menu for Saturday.


Respectfully Submitted,

Thelma Watterson, Recording Secretary