Quorum Met.
Meeting was bought to order by President Douglas Releford, prayer by Ruth Russell.
Minutes of the last meeting was read by Thelma Watterson. Motion to accept the reading was made by Lillian Leeper, second by Pamela Sensabaugh. Motion carried.
Financial Report was given by Sandra Wilmer, motion to accept the financial report was made by Louetta Hall, second by Andra Watterson & Ruth Russell. Motion carried.
The Alumni Board will send flowers to the Eula Leeper family.
Douglas Releford suggested that we need to designate someone to collect monies from vendors on Field Day and to set a deadline. Wallace W. Ross, Jr. stated that when he collected monies from vendors in the past he did not know who had or had not paid. Calvin Sneed suggested one week before the event which would have been June 30th, Andra Watterson suggested June 25th that is what the board agreed upon.
All vendors will pay $35 for two days whether or not they occupy the two day event, all money is non-refundable. A motion for a $5.00 late fee registration was made by Lillian Leeper, Second by Vicki Smith & Calvin Sneed. Motion carried. Douglass Releford asked for volunteers to collect money from the vendors, Vicki Smith & Lillian Leeper volunteered.
Pamela Sensabaugh asked if the alumni was going to add James Henry’s name under the Douglass Alumni name. After some discussion a motion was made by Thelma Watterson, second by Andra Watterson & Pamela Sensabaugh to leave the Douglass Alumni Office the way it is without any additions.
The new name after all paperwork has been finalized will be Sons and Daughters Inc.
Douglas Releford stated that people have asked him if there was anything going on after memorial service. It was suggested that we have food catered to the Douglass Community Room.
Calvin Sneed made a motion to accept the catering, second by Pamela Sensabaugh. The menu consists of chicken, 2 veggies, drinks, bread and dessert.
Douglas Releford will check with Golden Coral & Sheila Releford and Lillian Leeper will check with Nick’s Chicken & Bill Brooks.
Finalizations by The Event Planning Committee
* Finalize the refreshments for Friday.
* Names of the scholarship recipients.
* Obituaries for the past two years. (Need a volunteer).
* One Candle Ceremony.
* Move the Memorial Service from the gymnasium to the Community Room.
* No James Henry honoree.
There will be a call meeting after all details for the reunion have been worked out.
Motion for adjournment was made by Lillian Leeper, second by Pamela Sensabaugh. Motion carried.
Respectfully Submitted,
Thelma Watterson, Recording Secretary
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