Douglass Alumni Board Meeting Minutes: Saturday, April 16, 2011

Sons And Daughters Of Douglass Meeting Minutes
April 16, 2011


Attendance:

Sandra Wilmer, Ethel Ruth Russell, Pamela Sensabaugh, Andra Watterson, Roberta Lanauze,Douglas Releford, Calvin Sneed, Frank Horton, Dee Dee Horton, Wallace W. Ross, Jr., Dawnella Ellis, Thelma Watterson. Quorum met.

Visitors: Karen Williams, Linda Scofield, Brenda Watterson.


Meeting was called to order by Douglas Releford, prayer by Ethel Russell.

Sick Report was given and everyone was asked to remember our sick and shut-ins in our prayers.

Members of Great Commission Church were present to put in a bid to cater the Douglass Reunion July 4th weekend.

There was considerable discussion about where the reunion would actually take place. Douglas Releford read the minutes of January 29, 2011 taken by Virginia Hankins to clear up miss confusion about where the reunion would be held and Calvin Sneed read excerpts from the minutes taken by Dawnella Ellis on February 26, 2011 concerning the reunion.

Financial Report was given by Sandra Wilmer, motion to accept the financial report was made by Calvin Sneed, second by Andra Watterson. Motion carried.

Douglas Releford handed out a list of the seniors graduating from Dobyns-Bennett High School.

He also suggested that the Scholarship Committee send out scholarship applications.

Old Business:

Discussion about the Souvenir Booklet: Due to time constraints, Calvin Sneed suggested that Douglas Releford talk to Rev. Mills about the layout of the Souvenir/Ad Booklet. Dee Dee Horton suggested that if everyone takes a couple names from the previous ads to call that will help with finances and expedite the time. Calvin Sneed will be responsible for marketing the booklet.

Roberta Lanauze suggested that the deadline for all events concerning the reunion should be May 31, 2011 the board agreed.

Frank Horton is responsible for taking food service bids for the reunion.

Douglas Releford stated that a standing committee (i.e., Event Planning Committee) has the power to make decisions without going through the Working Board, and that anyone that is not a committee member has the right to report on behalf of a committee. Douglass made a motion to give the EPC sole authority to make decisions without the board, second by Sandra Wilmer. Motion carried.

Roberta Lanauze suggested that corrections should be made to the reunion letters on the Douglass website. Discussion was made to clean up the present Douglass Logo.

Bernard Humphrey will provide the music for the reunion, by a show of hands motion was accepted.

Schedule of events is as follows:

Friday, July 1, 2011- Community Block Party/Reunion Registration- Check-in, V.O.
Dobbins Complex.

Saturday, July 2, 2011- Scholarship Golf Tournament, Warriors Park Golf Course.

Saturday, July 2, 2011- Douglass Reunion Field Day.

Saturday, July 2, 2011- Douglass Reunion Dance (food, fun & entertainment).

Sunday, July 3, 2011- 3:00 p.m. Douglass Reunion Memorial Service, V.O. Dobbins Complex Gymnasium.


Next Douglass Alumni Board meeting is scheduled for May 14, 2011, at 1:00 pm at the Dobbins Complex.

Motion for adjournment was made by Sandra Wilmer, second by Andra Watterson.


Respectfully Submitted,
Thelma Watterson, Recording Secretary